Audio Visual Policies and Procedures
Borrowing and Renewals
Stony Brook patrons may check out 3 videos or 3 DVDs only. Any requests for exceptions must be approved by Mary Ficuciello or Elba Orsland. Only members of the University with valid IDs (or those approved for courtesy borrowing) are allowed to check out videos.
If you need assistance call Mary Ficuciello or Elba Orsland, 631.632.7115 or 631.632.7138.
Audio-visual material (Videos and DVDs) are due back in 7 days. Audio-visual (AV) material can be renewed 3 times. Reserve videos cannot leave the Main Stacks (except by faculty when shown during class). No exceptions will be made. There are no recalls for AV material. Staff will place a hold on AV material for faculty, only if needed for classroom use or Reserve.
The viewing room is to be used mainly for Stony Brook audio-visual material. Although we allow the viewing of personal videos and DVDs, priority will be given to Stony Brook material. The library is not responsible for damage to personal videos or DVDs.
Patrons viewing class reserve material have priority over other users (Stony Brook students or general public). Headphones may be used in the viewing room and will be checked out for a four-hour period. Under no circumstances are they allowed to leave the area. A valid picture ID (driver's license or any other appropriate identification document) will be required to access the room.
- Instructors should make sure that the name(s) of all TAs in charge of borrowing AV material appear on the AV & Booking Reserve form.
- Any faculty member interested in showing AV material to their class which has already been placed on Reserve by another instructor, will need to complete a AV & Booking Reserve form.
- When you submit a form, if you use your Lotus Notes email address, you will receive a confirmation copy by email from Melissa Bishop. Please send any communications regarding A.V. Reserve concerns to Mary Ficuciello or Elba Orsland - not to Melissa.
- The library will order only one copy of any title not owned in the collection, regardless of the number of students in the course or if multiple courses are using the same title.
- Unauthorized reproductions of videos/DVDs or videos borrowed from other libraries or video rental stores, will not be accepted.
- The library cannot assume responsibility for loss or damage of personal videos or DVDs.
- Personal copies must be retrieved at the end of the semester.
- Patrons must have a current SBU ID card in order to borrow AV material.
- One Reserve video or DVD may be borrowed at a time.
- AV Reserve items do not leave the circulation area.
Permanent Reserve is located behind the Circulation Desk on the third floor. This material is restricted due to their cost (over $200), content (classics, extremely popular, susceptible to theft), and difficulty to replace. They are due back in 2 days. Any title you wish to include in this permanent reserve should be sent to Mary Ficuciello.
- Overdue Videos: $1 per video per day. Delinquent patrons will be billed after 10 days. Any patron accumulating a $5 fine will be blocked from borrowing.
- Lost Videos. A $100 replacement fee will be imposed for any lost AV material. Found or replaced items will be subject to a $10 late service fee for all patrons. Items not returned after two months will be subject to an additional $10.00 fine. Patrons may opt to replace lost items at their own expense. However a $6.50 fee for processing cost will automatically be imposed in addition to the $10 late service fee when AV material is replaced.
The following groups may check out audio visual material:
- LILRC staff
- Renaissance Technology staff
- Long Island High Tech staff
- Osher Lifelong Learning Institute (formerly: the Round Table) members