Faculty Guidelines for Electronic Reserves

Please allow up to one week to process requests. During peak times, processing may take longer. If you can provide us with a timeline indicating when materials are needed, it will help us with prioritizing the E-reserve scanning.

Reserve staff will scan the requested readings for your course, when it is made available, and add the items as PDFs to Blackboard, Stony Brook University's course management system. This will allow students access to course readings 24 hours a day, 7 days a week. For further information, go to Blackboard [1].

If you want Reserve staff to add library material to your course, you will need to give course builder privileges [2]to the appropriate library for that course. The course must be available (active) in order for Reserve staff to add items. Then, complete the E-Reserves Request Form [3] to have material added. When you submit a form, if you indicate your Lotus Notes email address on the submission form, you will receive a confirmation copy by email from Melissa Bishop. Please send any communications regarding Reserve concerns to Reserve Staff at the appropriate library - not to Melissa. Access to the documents in E-Reserves will be limited to faculty and students registered for the course. Include complete citations for each required item, including chapter/article titles and page numbers in order to have your requests processed accurately. The library will not order articles from journals or chapters from books via ILL

Items acceptable for E-Reserves course requests:

· An article from a journal(s) physically owned by the library or supplied by you

· One chapter from a book owned by the library or supplied by you

· Music pieces from sound recordings for Music Department classes and seminars, based on Fair Use copyright guidelines for classroom use

Items not acceptable for E-Reserves (Reserve staff will not scan):

· Electronic journal articles - see How to Link Articles in Blackboard

· Other items available on-line

· Course packs

· Personally created anthologies

· Class notes, papers or tests

How to link articles in Blackboard:

You can link directly from your Blackboard course to articles in the library databases by adding the prefix, https://libproxy.cc.stonybrook.edu/login?url= [4] , to the persistent or stable URL for the article. This will allow students who are off-campus to access the Electronic article.

For example, if the URL for the article is: http://www.jstor.org/stable/431308 [5], the URL added to Blackboard should be: https://libproxy.cc.stonybrook.edu/login?url=http://www.jstor.org/stable... [6]

Step-by-step instructions [7] on how to create a proxied URL are also available.

How to Submit your E-Reserves course requests:

You may process your requests by completing the E-Reserves Request Form [3].

You may submit your requests by hand, delivering hard copies to the appropriate library, ensuring they are of high quality and legible. For Music Library course reserves, faculty must supply their own photocopies and a duplicate copy of each article to be placed on e-reserve.

Copyright guidelines place some restrictions on the use of copyrighted materials, particularly use of Electronic Reserves. Course packs will not be accepted for Reserves. For more information, see Copyright Policies and Guidelines for Course Reserves [8].

For information about electronic reserves, please contact the staff member from the appropriate library as listed below:

Chemistry Library	Meryl Kaufman	632-7150	Meryl.Kaufman@stonybrook.edu [9]
Main Circulation	Mary Ficuciello	632-7151	Mary.Ficuciello@stonybrook.edu [10]
MASIC	Maria Riegert	632-8679	Maria.Riegert@stonybrook.edu [11]
Math/Physics/Astronomy	Joanne Cicerello	632-7145	Joanne.Cicerello@stonybrook.edu [12]
Music Library	Gisele Schierhorst	632-7097	Gisele.Schierhorst@stonybrook.edu [13]
Science and Engineering Library	Elsa Gonzalez	632-7148	Elsa.Gonzales@stonybrook.edu [14]

Attachment	Size
ProxiedURL.pdf [15]	392.71 KB
How to add a library as the Course Builder in BB1511.doc [16]	23 KB

Links:
[1] http://blackboard.stonybrook.edu/
[2] http://www.library.stonybrook.edu/sites/default/files/How to add a library as the Course Builder in BB1511.doc
[3] http://naples.cc.sunysb.edu/Lib/reserve.nsf/erequest
[4] https://libproxy.cc.stonybrook.edu/login?url=
[5] http://www.jstor.org/stable/431308
[6] https://libproxy.cc.stonybrook.edu/login?url=http://www.jstor.org/stable/431308. 
[7] http://www.library.stonybrook.edu/sites/default/files/ProxiedURL.pdf
[8] http://www.library.stonybrook.edu/copyright
[9] mailto:Meryl.Kaufman@stonybrook.edu
[10] mailto:Mary.Ficuciello@stonybrook.edu
[11] mailto:Maria.Riegert@stonybrook.edu
[12] mailto:Joanne.Cicerello@stonybrook.edu
[13] mailto:Gisele.Schierhorst@stonybrook.edu
[14] mailto:Elsa.Gonzales@stonybrook.edu
[15] http://www.library.sunysb.edu/sites/default/files/ProxiedURL.pdf
[16] http://www.library.sunysb.edu/sites/default/files/How to add a library as the Course Builder in BB1511.doc