Faculty Guidelines for Electronic Reserves
Please allow up to one week to process requests. During peak times, processing may take longer. If you can provide us with a timeline indicating when materials are needed, it will help us with prioritizing the E-reserve scanning.
Reserve staff will scan the requested readings for your course, when it is made available, and add the items as PDFs to Blackboard, Stony Brook University's course management system. This will allow students access to course readings 24 hours a day, 7 days a week. For further information, go to Blackboard
If you want Reserve staff to add library material to your course, you will need to give course builder privileges
to the appropriate library for that course. The course must be available (active) in order for Reserve staff to add items. Then, complete the E-Reserves Request Form
to have material added. When you submit a form, if you indicate your Lotus Notes email address on the submission form, you will receive a confirmation copy by email from Melissa Bishop. Please send any communications regarding Reserve concerns to Reserve Staff at the appropriate library - not to Melissa.
Access to the documents in E-Reserves will be limited to faculty and students registered for the course. Include complete citations for each required item, including chapter/article titles and page numbers in order to have your requests processed accurately. The library will not order articles from journals or chapters from books via ILL
Items acceptable for E-Reserves course requests:
· An article from a journal(s) physically owned by the library or supplied by you
· One chapter from a book owned by the library or supplied by you
· Music pieces from sound recordings for Music Department classes and seminars, based on Fair Use copyright guidelines for classroom use
Items not acceptable for E-Reserves (Reserve staff will not scan):
· Electronic journal articles - see How to Link Articles in Blackboard
· Other items available on-line
· Course packs
· Personally created anthologies
· Class notes, papers or tests
How to link articles in Blackboard:
You can link directly from your Blackboard course to articles in the library databases by adding the prefix, https://libproxy.cc.stonybrook.edu/login?url=
, to the persistent or stable URL for the article. This will allow students who are off-campus to access the Electronic article.
How to Submit your E-Reserves course requests:
You may submit your requests by hand, delivering hard copies to the appropriate library, ensuring they are of high quality and legible. For Music Library course reserves, faculty must supply their own photocopies and a duplicate copy of each article to be placed on e-reserve.
For information about electronic reserves, please contact the staff member from the appropriate library as listed below: