Through the Course Reserves systems of the Stony Brook University’s Library, faculty can reserve books and articles from periodicals, Audio Visual items, CDs, as well as electronic resources, for the use of students enrolled in their classes. Instructors may place hard copy materials through library reserve desks, or can place items on-line using Blackboard web-pages via the Library’s Electronic Reserves system.
Faculty Guidelines for Audio-Visual Reserves
There are two methods to submit your AV Course Reserves requests:
1. Online Audio Visual Reserve & Booking Request Form: Complete and submit the AV online form .
When you submit a form, if you use your Stony Brook University email address, you will receive a confirmation copy by email. Please send any communication regarding A.V. Reserve concerns to Peggy Anderson .
Prior to issuing assignments, please confirm that your request has been processed for Reserve.
2. In Person: Instructors must complete the Audio Visual Reserve Request form which may be obtained at the Circulation Desk or from Reserve Staff.
Please allow up to one week to process requests. During peak times, processing may take longer.
Deadlines for returning completed forms: May 20 for the Fall semester; November 20 for Spring semester; and April 1 for Summer Sessions I and II. Expect processing delays for forms submitted after these deadlines. Prior to issuing assignments, please confirm that your request has been processed for Reserves.
The Audio Visual Reserve & Booking Request Form is for teaching assistants and faculty wishing to place videos/DVDs on reserve.
· AV reserve materials have a 4 hour cannot leave the library loan period.
· Only the instructor that has the video on course reserve may take the video out of the library for more than 4 hrs.
· Instructors should make sure that the name(s) of all TAs in charge of borrowing AV material appear on the Reserve form.
· Booking material will ensure that the video/DVD will be available to you when needed for class screenings.
· Instructors are encouraged to “Book” their screening dates to avoid conflicts with other classes.
· Any faculty member interested in showing AV material to their class which has already been placed on Reserve by another instructor will need to complete the AV online form.
· Faculty may also “Book” non-reserve videos for specific dates with this form.
Personal copies may be added at the discretion of the instructor. The library cannot assume responsibility for loss or damage. Personal copies must be retrieved at the end of the semester. Materials which cannot be placed on reserve are:
· unauthorized reproductions of videos/DVDs,
· Videos borrowed from other libraries or rented from video stores.
The library will order only one copy of any title not owned in the collection, regardless of the number of students in the course or if multiple courses are using the same title. If the library already owns one or more copies, additional copies will not be purchased. If the library owns more than one copy of a video all copies & formats will be placed on reserve, if requested by multiple classes.
Ordering decisions are made at the discretion of the subject selector and are based on the availability of the material and/or funds.
Copyright law places some restrictions on the use of copyrighted materials. For more information, see Copyright Policies and Guidelines for Course Reserves.
For information about course reserves, please contact:
Faculty Guidelines for Electronic Reserves
Please allow up to one week to process requests. During peak times, processing may take longer. If you can provide us with a timeline indicating when materials are needed, it will help us with prioritizing the E-reserve scanning.
Reserve staff will scan the requested readings for your course, when it is made available, and add the items as PDFs to Blackboard
. This will allow students access to course readings 24 hours a day, 7 days a week.
Reserve staff must have course builder privileges
in order to add requested material to Blackboard. The course must be available (active) in order for Reserve staff to add items. Complete the E-Reserves Request Form
to have material added.
Access to the documents in E-Reserves will be limited to faculty and students registered for the course. Include complete citations for each required item, including chapter/article titles and page numbers in order to have your requests processed accurately. The library will not order articles from journals or chapters from books through interlibrary loan.
Acceptable items for E-Reserves course requests:
- An article from a journal(s) physically owned by the library or supplied by you
- One chapter from a book owned by the library or supplied by you
- Music pieces from sound recordings for Music Department classes and seminars, based on Fair Use copyright guidelines for classroom use
Items not accepted for E-Reserves (Reserve staff will not scan):
- Electronic journal articles - see How to Link Articles in Blackboard
- Other items available on-line
- Course packs
- Personally created anthologies
- Class notes, papers or tests
How to link articles in Blackboard:
You can link directly from your Blackboard course to articles in the library databases by adding the prefix, https://libproxy.cc.stonybrook.edu/login?url=
, to the persistent or stable URL for the article. This will allow students who are off-campus to access the Electronic article.
How to Submit your E-Reserves course requests:
You may submit your requests by hand, delivering hard copies to the appropriate library, ensuring they are of high quality and legible. For Music Library course reserves, faculty must supply their own photocopies and a duplicate copy of each article to be placed on e-reserve.
For information about electronic reserves, please contact the staff member from the appropriate library as listed below:
Faculty Guidelines for Regular Course Reserves
Please allow up to one week to process requests. During peak times, or if items have to be ordered, processing will take longer.
The Course Reserve Request Form is for teaching assistants and faculty wishing to place supplemental reading material on reserve.There are two methods to submit your Course Reserves book/reprint requests:
1. Online Course Reserve Request Form: Fill out and submit the online form . Prior to issuing reading assignments, please confirm that your request has been processed for Reserves in the appropriate library.
2. In Person: Instructors must complete the Reserve Book and/or Periodical Request form which may be obtained from the Circulation Desk or Reserve Staff. Prior to issuing reading assignments, please confirm that your request has been processed for Reserves in the appropriate library.
Restricted items: Materials which cannot be placed on reserve include items borrowed through interlibrary loan, class notes, papers, coursepacks, anthologies, copies of exams, or multiple copies of articles. Instructors may submit personal copies of books or one copy of journal articles.
- Loan periods for reserve materials vary from 2-hours to 7-days, as requested by the course instructor.
- Personal copies may be added at the discretion of the instructor. The library can not assume responsibility for loss or damage. Personal copies must be retrieved prior to the following semester.
- The library will order only one copy of any title not owned in the collection, regardless of the number of students in the course or if multiple courses are using the same title. If the library already owns one or more copies, additional copies will not be purchased. Multiple copies of books presently owned by the library can be processed for reserve.
- A maximum of only five copies may be placed on reserve, no matter how many classes or sections require the material. The following formula will apply:
|# of students
||1 - 15
||16 - 30
||31 - 50
||51 - 75
|# of copies
* Ordering decisions are made at the discretion of the subject selector and may be based on available funding. Books are not ordered from the book store, and depending on availability, orders could take up to 8 weeks. There is a processing stage that may further delay getting the books placed on reserve. Confirm that the material is available before making assignments for your class.
Copyright guidelines may restrict the use of copyrighted materials. For more information, see Copyright Policies and Guidelines for Course Reserves .
For information about course reserves, please contact the staff member from the appropriate library as listed below:
Reserve Information for Students
Welcome to Stony Brook University Libraries Reserves webpage. Upon request, and in accordance with applicable copyright restrictions, the Libraries provide access to both print and electronic materials for courses. Contact us for more information.
Teaching assistants and faculty may place materials for supplemental readings on Course Reserves. Material will be housed at the appropriate library, at the request of the course instructor, and will be available at the respective service desks. This material is usually on loan for a short duration due to its high demand, and may not leave the circulation area if the item is a 2 or 4 hour loan. Fines for late return of reserve items are higher than regular loans.
How to Find Course Reserve Material in STARS (West campus)
- Go to STARS , the West Campus Libraries Catalog.
- Click on Course Reserves tab on top.
- From the drop-down menu, choose a selection criterion for your search: Course, Instructor, or Department. For example, if searching by Course, type three letters and the course number: HIS100. Click Go.
- From the Browse List, click on your selected entry. Click on the Number of the entry to retrieve the full record.
How to Find Course Reserve Material in Health Sciences catalog (Health Sciences Library)
- Go to the Health Sciences Library catalog .
- Click on Course Reserves from the menu at the top of the page.
- Choose the criterion for your search from the drop-down menu: Keyword, title, author, course name department.
- Enter your search term(s); click Go.
Borrowing / Returning Course Reserves Material
To borrow items on Course Reserves, students must show their current SBU ID card at the circulation desk in the library where the material is housed. Procedures for borrowing may vary with each library. You may borrow up to 4 items. Due to the high demand for Reserve items, you can not request a hold or recall. Reserve loans are on a first come - first serve basis. Reserve material must be returned to the circulation desk where the material was borrowed. Main Circulation Course Reserves material must be returned to the Circulation/Reserve Desk.
Electronic Course Reserves (E-Reserves)
Teaching assistants and faculty may place materials on Reserve through Blackboard course web pages or the Library's Electronic Course Reserves (E-Reserves) system via Blackboard. Electronic Reserves may be accessed from on campus and remotely through Blackboard 24 hours a day, 7 days a week.
How to Find E-Reserves Material
- Go to Blackboard and login.
- Select the appropriate Course under My Courses.
- Select Course Documents or External Links.