|Emergency Response Manual ||399.16 KB|
|University Libraries Weeding Policy.docx ||14.73 KB|
|University Libraries Gift Books Policy.docx ||13.84 KB|
|Javits Seminar Room Policy ||463.79 KB|
|Group Study Rooms Policy.docx ||18.14 KB|
|Exhibit and Display Policy .pdf ||97.04 KB|
|Exhibit and Display Release Form .pdf ||94.17 KB|
Stony Brook patrons may check out 3 videos or 3 DVDs only. Any requests for exceptions must be approved by Mary Ficuciello or Elba Orsland. Only members of the University with valid IDs (or those approved for courtesy borrowing) are allowed to check out videos.
If you need assistance call Mary Ficuciello or Elba Orsland, 631.632.7115 or 631.632.7138.
Audio-visual material (Videos and DVDs) are due back in 7 days. Audio-visual (AV) material can be renewed 3 times. Reserve videos cannot leave the Main Stacks (except by faculty when shown during class). No exceptions will be made. There are no recalls for AV material. Staff will place a hold on AV material for faculty, only if needed for classroom use or Reserve.
The viewing room is to be used mainly for Stony Brook audio-visual material. Although we allow the viewing of personal videos and DVDs, priority will be given to Stony Brook material. The library is not responsible for damage to personal videos or DVDs.
Patrons viewing class reserve material have priority over other users (Stony Brook students or general public). Headphones may be used in the viewing room and will be checked out for a four-hour period. Under no circumstances are they allowed to leave the area. A valid picture ID (driver's license or any other appropriate identification document) will be required to access the room.
Permanent Reserve is located behind the Circulation Desk on the third floor. This material is restricted due to their cost (over $200), content (classics, extremely popular, susceptible to theft), and difficulty to replace. They are due back in 2 days. Any title you wish to include in this permanent reserve should be sent to Mary Ficuciello .
The following groups may check out audio visual material:
For updates and information:
Phone Number: 631-632-7100 ext.3.
For campus updates: stonybrook.edu/sb/emergency
During an emergency, the Libraries will make every effort to open at least one public service area, with priority given to the Melville Library and Health Sciences Library. The Library Dean will initiate the emergency phone chain as early as possible.
For updates and information:
Phone Number: 631-632-7100 ext.3.
For campus updates: stonybrook.edu/sb/emergency
In the event that the University cancels classes, the library will make every attempt to open. Note: The University's announcement about class cancellation does not affect the library's operation of public service units.
The Libraries will scale down operations, giving priority to Public Services. Public Services staff of all levels who report to work are expected to staff Public Services operations.
Opening times for public service areas will be coordinated by each area's head. Each service unit will open independently of other service units.
Updates will be posted on the website as soon as possible.
The night before the anticipated emergency:
Notify all student workers to call your respective unit (ex: NRR) before reporting to work if they are expected in the first 2 hours of regular opening time.
Place a note on the entrance door before closing--"Due to weather conditions, there may be a delayed opening on Day of week, Date. Please check the website (library.stonybrook.edu) for further information. (Date it.)"
Associate Directors ensure their staff have updated contact information to initiate the phone chains.
On the day of the delayed opening:
Dean initiates the phone chain.
After a decision is made, Associate Directors will continue the phone chain with instructions.
ADs will notify Dean about their respective public areas and opening times.
Dean will announce opening time via email to all staff, 2-7100, and library website.
Central Reading Room will be the staging area for coordinating assignments in Melville Library public service areas.
Health Sciences Library is the staging area for coordinating assignments in Health Sciences Library.
Minimum required staff to open a service area is two. If there are fewer than two in your service area, report to your assigned staging area (Melville or HSL).
AD/RIS will notify web librarian to update website and create the appropriate phone message on 2-7100.
All staff should contact their supervisor if they have not already been contacted or informed.
Students should call their units before coming in.
CRR and NRR unit heads should notify TLT consultant coordinator of delayed opening times.
Early closing procedures:
If there is insufficient staff to keep a Public Services unit open, the appropriate AD should be notified.
After a decision is made to close early, any staff (including student staff) scheduled to work after closing should be notified with instructions.
Current contact information and schedules for the staff and student workers will be maintained online and in a folder kept in a designated place in the Central Reading Room and HSL.
Signs should be posted at the entrances to the affected public service areas.
The University Libraries accept donations of books and other materials that support the research and teaching mission of the University. Especially welcome are items that will have significant importance to the library’s collections based on their subject matter and content. Due to the high cost of processing donations, the Library reserves the right to decline gift offers at its sole discretion.
Online Chat Privacy and Confidentiality
What Information is Collected?
Our Chat Help service uses QuestionPoint software. The software keeps a transcript of every chat reference session, including the complete conversation between the librarian and the patron. If co-browse was used, the software also keeps track of all web sites visited during the session.
If you do not enter an email address, you will be an ANONYMOUS PATRON and the software will have no email or or other identifying information, though the transcript of the session remains.
Giving us your e-mail address allows us to:
We will not use these email addresses for any other purpose.
Why Are Transcripts of Chat Reference Sessions Saved?
We usually save the transcripts in order to:
Who Has Access To this Information?
The information collected is only accessible to the librarians associated with the service.
With Whom Does the Library Share the Information?
Usage statistics from the service may be used for library reports or publications. However, information about specific individuals (e.g. IP address, e-mail addresses, names, phone numbers, etc …) are never included in statistical reports generated by the software.
What Choices Do Users Have?
Any patron who wishes to have a record of their chat session deleted may e-mail the chat administrator (William Glenn ) to request the deletion of their transcript of the session in the chat database. Please send the date and time the chat session began.
1. The Preservation Dept. will consider repairing a damaged volume that has been received as a gift if the volume is rare or otherwise special or important to the library's collections, the cost of repair would not exceed the value of the material in question, the volume appears capable of undergoing a repair without further stressing its structure, and the repair would result in a volume with long-term viability.
2. The Gifts Librarian may ask the Preservation Dept. to consider such repairs. When there is some question about whether an item's value to the collection justifies a repair, the selector for the volume's subject area should be asked for an opinion. The opinion of the selector can be solicited by the Gifts Librarian or the Preservation Librarian.
3. The Preservation Librarian may recommend that a volume not be repaired, even if the book is deemed important to the collection by the selector, if the former feels the cost of the repair is not justified, or the repair will not result in the volume's long-term viability.
4. When the Preservation Librarian's view is not in agreement with the selector's, a final decision can be solicited from the Associate Director for Collections and Technical Services at the selector's request.
5. As a general guideline, the Preservation Dept. recommends that books received as gifts that are brittle, broken or otherwise damaged, marked with pencil or pen, bear the identification stamps, labels or attachments (such as pockets) of other libraries, or have an odor suggesting mold infestation, not be introduced into the collections unless they are rare or otherwise of importance. In the latter case, the Preservation Department should be allowed to evaluate these materials for possible appropriate treatment.
Richard Feinberg, Head, Preservation Department, Feb. 18, 2006.
The purpose of these guidelines is to identify broad categories of materials to be sent to offsite storage. The final decision to send items offsite will be made by selectors. Individual selectors may wish to consult with faculty in certain instances before making a final decision. The selection of materials for offsite storage will depend on the discipline and the significance of a title as determined by the appropriate selector(s). The number of times a title has circulated since it was acquired is available from STARS for help in making decisions. The circulation information goes back to 1990. Priority will be given to areas needed for stack maintenance. The following general categories should guide the process of selecting materials for offsite storage:
Print volumes held in other formats
Members of the task force:
Because of the rising incidence of library theft and mutilation of library materials, libraries are suffering serious losses of books and other library property. “Typically, libraries lose between 5 and 10 % of their collection annually to theft and mutilation.”
Any person who commits or attempts to commit any of the offenses listed above, or any other behaviors illegal under the laws of the state or federal government, is subject to sanctions, including:
Definition of terms
“Book or other library property” means any book, plate, picture, photograph, print, painting, drawing, map, newspaper, magazine, pamphlet, broadside, manuscript, document, letter, public record, microform, sound recording, audiovisual material in any format, magnetic or other tape, catalog card or catalog record, electronic data processing record, artifact, or other documentary, written, or printed materials, or equipment, regardless of physical form or characteristics, belonging to, on loan to, or otherwise in the custody of a library.
Any person so stopped by an employee of the library shall promptly identify himself or herself by name and address. Once placed under detention, such person shall not be required to provide any other information nor shall any written and/or signed statement be elicited from such person until a peace officer has taken such person into custody. The said employee may, however, examine said property which the employee has reasonable grounds to believe was unlawfully taken or defaced/destroyed as set forth in Sections I and II. Should the person detained refuse to surrender the item for examination, a limited and reasonable search may be conducted. Only packages, shopping bags, handbags, or other property in the immediate possession of the person detained, but not including any clothing worn by the person, may be searched.
The willful concealment of a book or other library property upon the person or among the belongings of the person or concealed upon the person or among the belongings of another while still on the premises of a library shall be prima facie evidence of intent to commit larceny thereof. The willful removal of a book or other library property in contravention of library regulations shall be prima facie evidence of intent to commit larceny thereof.
In detaining a person who the employee of the library has reasonable grounds to believe committed, was committing, or was attempting to commit any of the crimes set forth in Section I, the said employee may use a reasonable amount of non-deadly force when and only when such force is necessary to protect the employee or to prevent the escape of the person being detained or the loss of the library's property.
An employee of the library who stops, detains, and/or causes the arrest of any person pursuant to Sections I and II shall not be held civilly liable for false arrest, false imprisonment, unlawful detention, assault, battery, defamation of character, malicious prosecution, or invasion of civil rights of the person stopped, detained, and/or arrested, provided that in stopping, detaining, or causing the arrest of the person, the employee had at the time of the stopping, detention, or arrest reasonable grounds to believe that the person had committed, was committing, or was attempting to commit any of the crimes set forth in Sections I and II.
The fair market value of property affected by crimes set forth above determines the class of offense: value under $500 indicates a misdemeanor; $500 to $5,000 a Class I felony; above $5,000, a Class II felony. The aggregate value of all property referred to in a single indictment shall constitute the value thereof.
A copy or abstract of this act shall be posted and prominently displayed in all libraries.
The Standards for Internal Controls in New York State Government require the University to adequately protect its assets, files, documents and other resources that could be wrongfully used, damaged, lost or stolen. Management should decide which resources should be subject to safeguarding, to what extent and the particular manner in which they should be protected. Management should make this decision based on the vulnerability of the items being secured and the perceived risk of loss, and reassess this decision periodically.
Weeding is the removal of materials from the library collection that are no longer needed or viable and is a standard practice in managing a library’s collection. Weeding is important in keeping a collection vibrant, relevant, and useable. It assists in preventing stacks from becoming overcrowded. It makes remaining materials more visible and accessible.